DOT Compliance Management
Includes Random Program and Consortium Management to Help Your Clients Maintain Full Compliance with the Department of Transportation Regulations (DOT)
DOT-regulated companies (including FMCSA, FAA, FRA, FTA, USCG and PHMSA) bear significant responsibility for ensuring compliance with regulations and must also track various requirements related to DOT-covered employees.
24/7 Convenient Online Ordering
Online ordering of drug testing, alcohol testing and physical exams available 24/7
- You or your clients can log into our software and order a drug test, alcohol test or physical exam at over 20,000 locations nationwide. The testing order form will be sent right to the employee to go in for testing the same day.
- You or your clients can also order a DOT or NON DOT physical exam at over 3,000 locations nationwide. Once the order has been placed an instant confirmation is emailed with the instructions for the exam. Same day & next day exams are available.
- Your team can access all results and status updates (drug & alcohol test results and physical exam reports) 24/7 in our cloud based software.
DOT Employee Lists
Managing DOT random consortium employee lists
- Your clients will have full access to editing their random consortium employee list from their client interface: adding new employees, removing employees and editing existing employee information.
- Employees are updated in real time in their random consortium pool which is built into our software.
Random Selections
Conduct quarterly (or monthly) random selections; both standalone random pools and combined consortium random pools
- No matter what agency (or DOT or NON DOT) your clients are a part of, our software runs their quarterly randoms and consortiums based on the appropriate DOT annual percentages
- NON DOT percentages are customized based on client specifications
Manage and support your customers during DOT audits
- Result records which can be downloaded in separate or one combined file 24/7 online.
- Annual, bi-annual or per-period reports such as MIS, Advance Compliance, Period Participant and Random Selection reports generated automatically to email to customer or download
Drug Test Results
Manage result status and completed test results online 24/7
- All results are automatically uploaded and maintained in the web portal.
- Full status updates for incomplete results (collection completed, at lab, pending MRO review, etc).
- This includes being able to see which employees are missing their pre-employment drug testing & who has incomplete random drug/alcohol testing for the current period.
Tracking of required physical exams (medical cards) with alert notifications when updated physicals are required or an employee has an incomplete physical. Electronic storage is also provided for previously completed physicals.
Document Storage
Additional document storage for company & owner operator random consortium certificates, clearinghouse enrollment certificates, policy manuals, invoices and other import compliance documents.
Alerts
Alert notifications for incomplete DOT-required pre-employment drug tests and physical exams, as well as other required compliance materials such as drug-free workplace policy manuals and online supervisor training.
Drug Free Workplace Trainings
Within our web portal, your clients will be able to purchase various training courses from you which may be optional or may be required by DOT agencies. These are computer-based online remote trainings that include:
Supervisor Training – Reasonable Suspicion
- DOT (required) or NON DOT
Designated Employer Representative (DER) Training
Workplace drug awareness employee training course also known as employee education
Urine Specimen Collector Training and Required Proficiency Demonstration
- DOT or NON DOT
DOT Policies – Compliance Manuals
Within our web portal, your clients will be able to purchase white labeled drug & alcohol testing custom policies from you. These are DOT agency-specific or NON DOT state-specific.
These compliance manuals include:
- Instructions
- Custom Policy
- Employee Education
- Supervisor Training Information
- Employee Assistance Program (EAP) resources
- Substance Abuse Professional (SAP) referral
- Copies of regulations per agency
- All forms necessary to manage your program
Additional Benefits of the US Gateway Software Platform for TPA’s
Fully integrated with all of the major SAMHSA certified drug testing laboratories including eScreen, Quest Diagnostics, CRL (Clinical Reference Laboratories) and Labcorp.
The ability to order a drug and/or breath alcohol test electronically at over 20,000 locations nationwide.
Automated email notifications:
- You and/or your clients receive an email when a new test result is available
- Automated reminders for random testing, incomplete pre-employment testing or physical exams
- Updating invalid or expiring credit cards for monthly invoicing
- Create custom email templates to send individually or in mass emails or marketing campaigns. Automatically attach documents, cc/bcc emails, track all email blasts in customer’s profile
The ability to automatically invoice your clients each month (You can store their credit cards on file and have all company cards processed on the 1st of each month automatically)
- Track upcoming expiring or invalid credit cards so that they can be updated in advance before invoice payments are due.
Document repository: All documents stored in one convenient place
Alerts tracking (once logged into the software, your clients can see alerts about incomplete random testing, DOT physical exams expiring, missing policy manuals and more)!